image courtesy of New Mexico TRUE

Call for Proposals


The Society of Southwest Archivists will host its first hybrid annual meeting on April 26th – 29th, 2023 in Albuquerque, New Mexico. Over the past several years the world has changed, and we would like to bring a spirit of change to this year’s meeting. The theme this year is Respect for Hybridity: Creating Accessible and Inclusive Archives. Our theme emphasizes the myriad changes we have all witnessed in the world and in our profession.

With this hybrid conference, we are accepting sessions that are in-person, hybrid, and virtual. All sessions will be recorded and available synchronously and asynchronously.

Session proposals are welcome on any subject, training, or topic relevant to the archives or records management professions. Proposals will be evaluated on the completeness of the description, the originality of the topic, and the diversity of speakers. In addition, the Program Committee will prioritize submissions with a strong equity, diversity, and inclusion component.

We encourage proposal submissions from non-SSA members and those located outside of the Southwest. However, please note that conference registration is required for those whose proposals are accepted. 


The deadline for submission is December 2nd, 2022.


Specific areas of member interest include:

  • Community-based archives and post-custodial collections

  • Indigenous archives

  • Integrating archives

  • Collaboration and breaking the silos

  • Diversity, Equity, and Inclusion

  • Accessibility

  • Hybridity

  • Ethics and social responsibility

  • Reparative archival work

  • Technology in the Archives


The Program Committee invites submissions in the following formats:

Panel DiscussionA traditional session with three to five speakers, each giving 15-20 minute presentations on a single theory or perspective on a given topic, followed by time for questions. Prepared papers are not required, the Moderator/Chair is usually one of the speakers.

Roundtable DiscussionLess formal than a Panel Discussion, a Roundtable session consists of one to three presentations of 10 minutes each that describe a theory, issue, or initiative followed by small group discussions where participants and speakers share ideas. A session Chair is not required.

Lightning TalksA large panel of eight to ten speakers that deliver 5 minute talks on a common theme or issue, keeping a lively pace and sharing relevant take-away ideas. A session Chair is required to compile presentation materials and maintain the time schedule.

Skills TrainingAre you a whiz at making phase boxes? Do you have advanced Excel skills or other technical expertise? Share your skills with other members in a mini-workshop setting. Focus on one or two skills that can be shared in a 60 or 90-minute session. Skills Training sessions can have one or two speakers, and a moderator to assist with materials. Proposals should include details of the speaker’s relevant experience or training.

Lunch Meeting/DiscussionAre you part of a state or local archival organization that would like to meet up at SSA? Use this form to let us know! Want to start a book club or a study group? Get your special interest in the program to reach more potential members.

Please click here to submit your proposal

Have a session idea and are looking for other like-minded souls? The Program Committee has created a 2023 Proposal Connector spreadsheet to facilitate collaboration and the creation of joint proposals among old and new colleagues across the region. The program committee will also attempt to create an entire session around your proposal.


Proposal deadline |  December 2nd, 2022

Proposal acceptance notification  | January 2023